Search User Files

Search_User_Files is the GovTribe MCP dataset tool for searching team-uploaded files in workspace capture workflows; if content beyond content_snippet is needed, call Documentation with article_name="Vector_Store_Content_Retrieval_Guide", then use Add_To_Vector_Store and Search_Vector_Store.

When To Use

Typical questions this tool answers well:

• Which internal file in our workspace matches this exact GovTribe file ID?

• What uploaded files mention a specific topic or phrase across file content?

• Which team files are tied to a specific opportunity, IDV, jurisdiction, or state context?

• How can I pull a compact file set first, then run deeper content retrieval in a vector store?

• How can I return metadata-only search result identifiers before requesting row payloads?

Required Reading

1. Search_Query_Guide: Required before setting free-text query strings when search_mode is used.

2. Search_Mode_Guide: Required before choosing keyword vs semantic retrieval.

Input Contract

• query: Free-text query string. See Required Reading: Search_Query_Guide.

  • type: string

  • required: no

  • default: n/a

• page: 1-based page index.

  • type: null|number

  • required: no

  • default: 1

• per_page: Rows per page.

  • type: null|number

  • required: no

  • default: 10

• search_mode: Query interpretation mode. See Required Reading: Search_Mode_Guide.

  • type: string

  • required: no

  • default: keyword

  • options: keyword, semantic

• similar_filter: Find similar to the provided govtribe_type + govtribe_id.

  • type: null|object

  • required: no

  • default: n/a

  • shape: { govtribe_type: string, govtribe_id: string }

• user_file_ids: Include or exclude results by GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• user_file_ids_operator: Choose whether to include or exclude values for GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• sort: Sort configuration.

  • type: object

  • required: no

  • default: n/a

  • shape: { key?: null|string, direction?: null|string }

  • options: key: updated_at, created_at, _score; direction: asc, desc

• fields_to_return: Optional field list for row payloads. If omitted and per_page > 0, rows default to govtribe_id. For per_page: 0 aggregation/meta calls, this field may be omitted. Specify fields_to_return whenever the user asks for fields beyond govtribe_id, and prefer omitting it in pure aggregation workflows.

  • type: array<string>

  • required: no

  • default: n/a

  • options: govtribe_id, govtribe_ai_summary, govtribe_type, govtribe_url, content, created_at, description, download_url, content_snippet, name, size, updated_at

Output Contract

• Top-level keys:

  • current_page: Current page number when per_page > 0.

  • data: Array of result rows when per_page > 0.

  • from: First row position in the current page.

  • last_page: Last page number for current filters.

  • path: GovTribe search URL for this result set.

  • per_page: Applied page size.

  • to: Last row position in the current page.

  • total: Total matched row count for current query filters.

  • contains: Dataset label for the returned result set.

  • search_results_id_can_generate_saved_search: Saved-search eligibility flag.

  • search_results_id: Server-side search result identifier.

  • view_search_results_url: URL to open this exact result set.

  • per_page: 0 behavior: returns metadata keys above without data and page-window keys.

• Row keys:

  • govtribe_id

  • govtribe_ai_summary

  • govtribe_type

  • govtribe_url

  • content

  • created_at

  • description

  • download_url

  • content_snippet

  • name

  • size

  • updated_at

• Relationship retrieval map:

  • none: This resource has no relationship fields.

Usage Patterns

Pattern A: Resolve one known user file by GovTribe file ID. Tool: Search_User_Files

{
  "query": "",
  "search_mode": "keyword",
  "fields_to_return": [
    "govtribe_id"
  ],
  "page": 1,
  "per_page": 1,
  "user_file_ids": [
    "<USER_FILE_ID>"
  ],
  "user_file_ids_operator": "in"
}

Pattern B: Semantic exploration for concept-level internal file discovery. Tool: Search_User_Files

{
  "query": "intelligence analyst support statement of work",
  "search_mode": "semantic",
  "fields_to_return": [
    "govtribe_id"
  ],
  "page": 1,
  "per_page": 5
}

Pattern C: Find files similar to a known file-like entity. Tool: Search_User_Files

{
  "query": "",
  "search_mode": "semantic",
  "fields_to_return": [
    "govtribe_id"
  ],
  "similar_filter": {
    "govtribe_type": "user_file",
    "govtribe_id": "<USER_FILE_ID>"
  },
  "page": 1,
  "per_page": 10
}

Pattern D: Metadata-only call to get totals and result-set identifiers. Tool: Search_User_Files

{
  "query": "",
  "search_mode": "keyword",
  "page": 1,
  "per_page": 0
}