Search Tasks

Search_Tasks returns GovTribe task records used in capture execution, including task ownership, creator context, linked pipeline, and linked pursuit.

When To Use

Typical questions this tool answers well:

• Which tasks belong to a specific pipeline, pursuit, or owner right now?

• Which tasks were created by a specific user, or assigned to a specific user?

• Which exact task records match a known set of GovTribe task IDs?

• How many tasks match my current filter set before requesting row payloads?

• Which tasks mention a topic in name/description/comment using keyword or semantic search mode?

Required Reading

1. Search_Query_Guide: Required before setting free-text query strings when search_mode is used.

2. Search_Mode_Guide: Required before choosing keyword vs semantic retrieval.

Input Contract

• query: Free-text query string. See Required Reading: Search_Query_Guide.

  • type: string

  • required: no

  • default: n/a

• page: 1-based page index.

  • type: null|number

  • required: no

  • default: 1

• per_page: Rows per page.

  • type: null|number

  • required: no

  • default: 10

• search_mode: Query interpretation mode. See Required Reading: Search_Mode_Guide.

  • type: string

  • required: no

  • default: keyword

  • options: keyword, semantic

• pipeline_ids: Filter by pipelines. Use GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• pipeline_ids_operator: Choose whether to include or exclude values for Pipeline GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• pursuit_ids: Filter by pursuits. Use GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• pursuit_ids_operator: Choose whether to include or exclude values for Pursuit GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• creator_ids: Filter by creators. Use GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• creator_ids_operator: Choose whether to include or exclude values for Creator GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• owner_ids: Filter by owners. Use GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• owner_ids_operator: Choose whether to include or exclude values for Owner GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• task_ids: Include or exclude results by GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• task_ids_operator: Choose whether to include or exclude values for GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• sort: Sort configuration.

  • type: object

  • required: no

  • default: n/a

  • shape: { key?: null|string, direction?: null|string }

  • options: key: updated_at, created_at, dueDate, _score; direction: asc, desc

• fields_to_return: Optional field list for row payloads. If omitted and per_page > 0, rows default to govtribe_id. For per_page: 0 aggregation/meta calls, this field may be omitted. Specify fields_to_return whenever the user asks for fields beyond govtribe_id, and prefer omitting it in pure aggregation workflows.

  • type: array<string>

  • required: no

  • default: n/a

  • options: govtribe_id, govtribe_ai_summary, govtribe_type, govtribe_url, name, description, comment, due_date, past_due, due_soon, priority, completed_at, reopened_at, created_at, updated_at, owner, creator, pipeline, pursuit, stage

Output Contract

• Top-level keys:

  • current_page: Current page number when per_page > 0.

  • data: Array of result rows when per_page > 0.

  • from: First row position in the current page.

  • last_page: Last page number for current filters.

  • path: GovTribe search URL for this result set.

  • per_page: Applied page size.

  • to: Last row position in the current page.

  • total: Total matched row count for current query filters.

  • contains: Dataset label for the returned result set.

  • search_results_id_can_generate_saved_search: Saved-search eligibility flag.

  • search_results_id: Server-side search result identifier.

  • view_search_results_url: URL to open this exact result set.

  • per_page: 0 behavior: omits row/pagination keys and returns metadata keys (path, total, contains, search_results_id_can_generate_saved_search, search_results_id, view_search_results_url).

• Row keys:

  • govtribe_id

  • govtribe_ai_summary

  • govtribe_type

  • govtribe_url

  • name

  • description

  • comment

  • due_date

  • past_due

  • due_soon

  • priority

  • completed_at

  • reopened_at

  • created_at

  • updated_at

  • owner

  • creator

  • pipeline

  • pursuit

  • stage

• Relationship retrieval map:

  • creator

    • resource_type: user

    • tool: Search_Users

    • filter: user_ids

    • nested_keys: govtribe_id, govtribe_type, name, email

  • owner

    • resource_type: user

    • tool: Search_Users

    • filter: user_ids

    • nested_keys: govtribe_id, govtribe_type, name, email

  • pipeline

    • resource_type: pipeline

    • tool: Search_Pipelines

    • filter: pipeline_ids

    • nested_keys: govtribe_id, govtribe_type, govtribe_url, name

  • pursuit

    • resource_type: pursuit

    • tool: Search_Pursuits

    • filter: pursuit_ids

    • nested_keys: govtribe_id, govtribe_type, govtribe_url, name

  • stage

    • resource_type: stage

    • tool: Search_Stages

    • filter: stage_ids

    • nested_keys: govtribe_id, govtribe_type, govtribe_url, name, type

Usage Patterns

Pattern A: Pipeline work queue for one owner (resolve IDs first with Search_Users and Search_Pipelines). Tool: Search_Tasks

{
  "query": "",
  "search_mode": "keyword",
  "fields_to_return": [
    "govtribe_id"
  ],
  "owner_ids": [
    "<USER_ID>"
  ],
  "pipeline_ids": [
    "<PIPELINE_ID>"
  ],
  "page": 1,
  "per_page": 25
}

Pattern B: Retrieve tasks for a specific pursuit during capture reviews. Tool: Search_Tasks

{
  "query": "",
  "search_mode": "keyword",
  "fields_to_return": [
    "govtribe_id"
  ],
  "pursuit_ids": [
    "<PURSUIT_ID>"
  ],
  "page": 1,
  "per_page": 20
}

Pattern C: Count matching tasks before fetching rows. Tool: Search_Tasks

{
  "query": "\"compliance matrix\" | \"pink team\"",
  "search_mode": "keyword",
  "per_page": 0
}

Then rerun with per_page > 0 and the same filters when row payloads are needed.

Pattern D: Exclude completed historical IDs from a focused task list. Tool: Search_Tasks

{
  "query": "",
  "search_mode": "keyword",
  "fields_to_return": [
    "govtribe_id"
  ],
  "owner_ids": [
    "<USER_ID>"
  ],
  "page": 1,
  "per_page": 15,
  "task_ids": [
    "<TASK_ID_1>",
    "<TASK_ID_2>"
  ],
  "task_ids_operator": "not_in"
}

Pattern E: Semantic discovery of related execution work across pursuits. Tool: Search_Tasks

{
  "query": "draft proposal artifacts and compliance deliverables due soon",
  "search_mode": "semantic",
  "fields_to_return": [
    "govtribe_id"
  ],
  "page": 1,
  "per_page": 10
}