Search Stages

Search_Stages returns GovTribe pipeline stage records, including the stage owner, creator, and parent pipeline context needed for capture-workflow analysis.

When To Use

Typical questions this tool answers well:

• Which stage records match a known stage name, stage ID, or pipeline ID?

• Which stages are owned or created by a specific workspace user?

• Which stages belong to a specific pipeline before creating or reordering pursuits?

• How many stages match a filter set before requesting row payloads?

• Which stage types are present in a pipeline (for example user, triage, or terminal)?

• Which stage IDs should be passed into other capture workflows that depend on stage context?

Required Reading

1. Search_Query_Guide: Required before setting free-text query strings when search_mode is used.

2. Search_Mode_Guide: Required before choosing keyword vs semantic retrieval.

Input Contract

• query: Free-text query string. See Required Reading: Search_Query_Guide.

  • type: string

  • required: no

  • default: n/a

• page: 1-based page index.

  • type: null|number

  • required: no

  • default: 1

• per_page: Rows per page.

  • type: null|number

  • required: no

  • default: 10

• search_mode: Query interpretation mode. See Required Reading: Search_Mode_Guide.

  • type: string

  • required: no

  • default: keyword

  • options: keyword, semantic

• owner_ids: Filter by owners. Use GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• owner_ids_operator: Choose whether to include or exclude values for Owner GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• creator_ids: Filter by creators. Use GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• creator_ids_operator: Choose whether to include or exclude values for Creator GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• pipeline_ids: Filter by pipelines. Use GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• pipeline_ids_operator: Choose whether to include or exclude values for Pipeline GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• stage_ids: Include or exclude results by GovTribe IDs.

  • type: array<string>

  • required: no

  • default: n/a

• stage_ids_operator: Choose whether to include or exclude values for GovTribe IDs.

  • type: null|string

  • required: no

  • default: in

  • options: in, not_in

• fields_to_return: Optional field list for row payloads. If omitted and per_page > 0, rows default to govtribe_id. For per_page: 0 aggregation/meta calls, this field may be omitted. Specify fields_to_return whenever the user asks for fields beyond govtribe_id, and prefer omitting it in pure aggregation workflows.

  • type: array<string>

  • required: no

  • default: n/a

  • options: govtribe_id, govtribe_type, govtribe_url, name, description, type, created_at, updated_at, owner, creator, pipeline

Output Contract

• Top-level keys:

  • current_page: Current page number when per_page > 0.

  • data: Array of result rows when per_page > 0.

  • from: First row position in the current page.

  • last_page: Last page number for current filters.

  • path: GovTribe search URL for this result set.

  • per_page: Applied page size.

  • to: Last row position in the current page.

  • total: Total matched row count for current query filters.

  • contains: Dataset label for the returned result set.

  • search_results_id_can_generate_saved_search: Saved-search eligibility flag.

  • search_results_id: Server-side search result identifier.

  • view_search_results_url: URL to open this exact result set.

  • per_page: 0 behavior: response omits pagination keys and data, returning metadata keys only.

• Row keys:

  • govtribe_id

  • govtribe_type

  • govtribe_url

  • name

  • description

  • type

  • created_at

  • updated_at

  • owner

  • creator

  • pipeline

• Relationship retrieval map:

  • creator

    • resource_type: user

    • tool: Search_Users

    • filter: user_ids

    • nested_keys: govtribe_id, govtribe_type, name, email

  • owner

    • resource_type: user

    • tool: Search_Users

    • filter: user_ids

    • nested_keys: govtribe_id, govtribe_type, name, email

  • pipeline

    • resource_type: pipeline

    • tool: Search_Pipelines

    • filter: pipeline_ids

    • nested_keys: govtribe_id, govtribe_type, govtribe_url, name

Usage Patterns

Pattern A: Resolve stages for a single pipeline before pursuit triage or stage reordering work. Tool: Search_Stages

{
  "query": "",
  "search_mode": "keyword",
  "fields_to_return": [
    "govtribe_id"
  ],
  "pipeline_ids": [
    "<PIPELINE_ID>"
  ],
  "pipeline_ids_operator": "in",
  "page": 1,
  "per_page": 25
}

Pattern B: Find stages by exact stage-name phrases across all accessible pipelines. Tool: Search_Stages

{
  "query": "\"Triage\" | \"Won\" | \"Lost\"",
  "search_mode": "keyword",
  "fields_to_return": [
    "govtribe_id"
  ],
  "page": 1,
  "per_page": 20
}

Pattern C: Return a metadata-only count before fetching rows for owner-filtered stage analysis. Tool: Search_Stages

{
  "query": "",
  "search_mode": "keyword",
  "owner_ids": [
    "<OWNER_USER_ID>"
  ],
  "owner_ids_operator": "in",
  "page": 1,
  "per_page": 0
}

Then rerun with per_page > 0 and the same filters when you need row payloads.

Pattern D: Exclude specific pipelines while exploring stage vocabulary with semantic mode. Tool: Search_Stages

{
  "query": "proposal review stage and qualification stage",
  "search_mode": "semantic",
  "fields_to_return": [
    "govtribe_id"
  ],
  "pipeline_ids": [
    "<PIPELINE_ID>"
  ],
  "pipeline_ids_operator": "not_in",
  "page": 1,
  "per_page": 10
}